Accounting Coordinator

Position: Accounting Coordinator

Type: Non-Exempt, Full-Time

Manages Others: No

Reports To: Director of Finance

Position Summary

The Office Accounting Coordinator plays an essential role in maintaining accurate and timely financial records that support Habitat for Humanity of Greater Cincinnati’s mission. This position is responsible for a variety of accounting functions including invoice processing, credit card reconciliations, ReStore sales reporting, construction-in-progress tracking, and grant receivable management. The Coordinator ensures compliance with internal controls, assists with project-based accounting processes, and provides financial reporting support to the Finance and Real Estate teams. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced, mission-driven environment.

Position Responsibilities

• Invoice & Credit Card Processing (via Bill.com)
  • Assist or manage invoice entry and approval workflow
  • Ensure accurate categorization of expenses and adherence to internal controls
• Record ReStore sales and inventory tracking
  • Perform daily/weekly reconciliation of ReStore deposits across multiple locations
  • Investigate discrepancies and ensure all transactions are properly recorded
  • Record accounting entries related to inventory and COGS based on sales
• Construction-in-Progress (CIP) & House Closings
  • Review and verify CIP balances at time of house closing
  • Move appropriate costs from CIP to P&L
  • Update Mortgage payment schedules and related documentation
  • Support Real Estate Team with Mortgage Originations and Closings as needed
• Grant Receivables
  • Record monthly receivables for the Real Estate Department
  • Track grant revenue and ensure proper recognition in accordance with funding terms
  • Assist in submitting for Grant Funding reimbursement
  • Support Real Estate team with Funder reporting and compliance
• Cash Flow Management
  • Assist Director of Finance with forecasting cash flow with a focus on grant receivables and upcoming house closings
  • Provide timely updates to senior leadership on cash availability
• Project-Based Accounting
  • Collaborate with the Real Estate team on new processes for project accounting and budget management
  • Assist Real Estate team with setting up financial structures to access project resources (i.e. Federal and State Tax Credits)
  • Ensure accurate tracking of income, expenses, and intercompany transactions

Qualifications

• Minimum of 1-3 years of accounting or bookkeeping experience, preferably in a nonprofit or construction-related organization
• Bachelor’s or Associate’s degree in Accounting, Finance, or related field preferred
• Proficiency with accounting software and systems (experience with Bill.com and QuickBooks or similar platforms preferred)
• Strong understanding of general ledger accounting, reconciliations, and internal controls
• Experience with accounts payable, receivable, and grant or project-based accounting
• Excellent attention to detail, accuracy, and organizational skills
• Strong analytical and problem-solving skills, with the ability to identify and resolve discrepancies
• Ability to manage multiple priorities and meet deadlines with minimal supervision
• Effective communication and interpersonal skills; able to work collaboratively across departments
• Commitment to the mission and values of Habitat for Humanity